Associate Legislative Assistant to Representative Gerry Pollet, Washington State House of Representatives
Mission: To assist Legislators in successfully fulfilling their public obligations by providing support services in the areas of administration, office management, communication, research and public relations
Reports to: Representative, Legislative Assistant Staff Director, Chief Clerk
Location: This position is typically based in Olympia during session, but staff are encouraged to work remotely during the 2022 session, per the House COVID-19 Operations Plan. Interim location is a District Office near Northgate, but currently in-state telecommuting is encouraged due to COVID-19. Employees should reside within the State of Washington. Occasional travel within the district and to Olympia is required.
Job Type: Exempt. The position is exempt from civil service laws. Occasional evening/weekend work may be required, particularly during the legislative session. Regular legislative sessions take place January through March in even-numbered years, and January through April in odd-numbered years. Special legislative sessions occur as needed. Legislative Assistants are expected to work full-time hours during session, with a flexible schedule as an option during interim months.
Salary: Associate Legislative Assistant salary starts at $42,732/year and increases depending on a combination of prior work experience and higher education attendance.
Salary determination for Legislative Assistant positions is formula based and includes previous paid, related work experience and (up to) four years of higher education attendance.
Benefits: This position is a full-time, benefited position. All Legislative Employees are State Employees.
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work.
Benefits include: medical (including vision), dental and basic life insurance and FSA/HSA for qualifying plans. Legislative employees are also offered ample paid leave options, including: Annual Leave, Granted Leave, Sick Leave and a Personal Holiday. Additionally, employees of the House are entitled to paid leave on recognized state holidays, unless such holiday falls during a legislative session, in which case, the hours will be added to accumulated granted leave.
Employees are members of the Washington Public Employees’ Retirement System (PERS) and have the option to participate in the Deferred Compensation Program.
State Employee salary increases, and cost of living adjustments are subject to appropriation in the state biennial budget.
COVID-19 Operations: The House COVID-19 operations plan sets forth guidelines for House operations during session and interim periods. The current guidelines do not require a COVID-19 vaccination as a condition of employment as these positions have the option to work remotely. However, verification of being fully vaccinated against COVID-19 is required in order to access House facilities and work onsite. Fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If a COVID-19 vaccination becomes a condition of employment for these positions in the future, a medical or religious accommodation may be requested at that time.
To Apply: Please send your cover letter with references, writing sample(s) and resume in one document to email@example.com. Position is open until filled. Please include how you heard about this position. Interviews will take place using a video conferencing platform.
PREFERRED SKILLS, KNOWLEDGE AND ABILITIES
- 2 years of prior paid work history
- Prior office management and administrative support experience
- Strong writing, editing, and oral communication skills, including knowledge of standard format and protocol for professional correspondence
- Highly organized and able to perform multiple detailed tasks accurately and efficiently under time constraints
- Experience conducting complex and detailed scheduling, making travel arrangements and managing office budgeting/reimbursement procedures
- Proficiency in Microsoft Office Suite, especially Word, Outlook and Teams, with the ability to work with speed and accuracy in these programs.
- Experience scheduling meetings using video conference technology including Microsoft Teams and Zoom
- Knowledge of legislative process and state and local government structure, functions, and services
- Flexibility to travel to requested locations to attend meetings and provide staff support to the member
- Organizing experience building and working with diverse coalitions
- Familiarity with 46th District and communities within it
- Candidates with an interest in developing policy skills and working in the legislature or similar policy bodies are encouraged.
- Ability to work independently, exercise professional judgment, and maintain confidentiality
- Candidates with non-traditional backgrounds encouraged to apply
- Manage daily operation of Olympia and district office
- Create and maintain electronic and physical filing and organizational systems for office operations, committees, task forces, and ongoing projects
- Maintain office records in accordance with the Washington State Public Records Act
- Answer phone and act as first point of contact for all callers and visitors, observing formal professional protocol in all external communications
- Manage the Representative’s calendar with a high level of accuracy, including complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements
- Respond to staff, constituent, and stakeholder appointment requests
- Plan and organize virtual and in-person town hall meetings
- Coordinate meeting preparation materials when needed
- During session, attend meetings with constituents on member’s behalf, as needed
- Track advancement of bills throughout drafting and legislative process to ensure that timelines and deadlines are met. This includes maintaining detailed bill tracking spreadsheets and drafting bill and budget request letters to committee chairs
Correspondence & Writing:
- Draft responses on behalf of the Representative to constituent emails, letters, and phone calls. Manage a high volume of constituent inquiries
- Draft correspondence to agencies and other elected officials
- Coordinate between Communications staff and the Representative to prepare articles, newsletters, press releases, speeches, and talking points
- Facilitate and coordinate communication between the Representative and other elected officials, staff, stakeholders, and constituents in developing and advancing legislation and budget priorities
- Work closely with external stakeholders with whom Rep Pollet is consulting on legislative initiatives and tracking development of major issues, including on Local Government (as Chair), Higher Education access and equity, public health initiatives and the disability rights community.
Casework & Constituent Service:
- Facilitate communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems
- Serve as a liaison between the Representative and constituents of the Legislative District; exercising independent judgment and providing high level customer service, including working with community groups to assist them in understanding legislative processes, e.g., to submit funding requests.
- Submit detailed and timely accounting reports for member travel and expense reimbursement, according to House policy
- Maintain tracking system for office budget to ensure that funds are available for planned expenses
- Maintain organized records of expenses and reimbursements
Honoring diversity, equity and inclusion means that as an organization, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe and supportive working environment. Only by fostering the inclusion of people from all backgrounds, cultures and attributes, can Washington State House of Representatives employees achieve their fullest potential and best advance the goals and mission of the House of Representatives.
The Washington State House of Representatives is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation/gender identity, age, disability, honorably discharged veteran or military status, or using a service animal. We encourage people of all backgrounds to apply, including those listed above and those with other diverse life experiences. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact House ADA Coordinator Kyle Overmiller at firstname.lastname@example.org or 360-786-7271, or TTD 1-800-635-9993.