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Position Announcement: Session Aide to HDC Member Office

Session Aide to HDC Member Office, Washington State House of Representatives

Mission: To assist Legislators in successfully fulfilling their public obligations by providing administrative and constituent support services

Reports to: Legislative Assistant, Representative, Caucus Staff Director, Chief Clerk

Salary range: Approximately $3223 per month, depending on qualifications. This is an exempt session/temporary position

To apply: Please send your cover letter and resume in one document to jobs.hdc@leg.wa.gov. Position open until filled.

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES

  • Strong writing, editing, and oral communication skills, including knowledge of standard format and protocol for professional correspondence
  • Persistent and resourceful in conducting research and problem solving
  • Proficiency in Microsoft Word and Outlook email and calendar functions
  • Knowledge of legislative process, judicial system, and state and local government structure, functions, and services
  • Ability to uphold legislative decorum, exercise professional judgment, and maintain confidentiality

TYPICAL ASSIGNMENTS

Administration:

  • Answer phones, screen calls for Legislative Assistant, and greet visitors.
  • Assist with scheduling tasks by maintaining accurate lists of appointment requests, reserving conference rooms, and guiding constituents and guests to meetings with the Representative.
  • Prepare meeting materials, make copies, compile issue binders, update rosters and contact lists, edit and format documents.
  • Take accurate notes and messages from constituent, staff, agency and stakeholder calls and visits.
  • At direction of the Legislative Assistant, maintain electronic and physical filing systems for correspondence, scheduling, budget requests, and committee materials.

Correspondence & Communication:

  • With supervision of Legislative Assistant, draft responses on behalf of the Representative to constituent emails, letters, and phone calls.
  • Manage a high volume of constituent inquiries, providing friendly and accurate information to callers and visitors about the legislative process and capitol campus.
  • Facilitate and coordinate communication between the Representative, legislators, state officials, staff, agency personnel, stakeholders and constituents in the development and advancement of legislation.
  • With supervision of Legislative Assistant, perform casework, including facilitating communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems. Coordinate with caucus caseworker when appropriate.

Bill and Budget Tracking:

  • Maintain tracking spreadsheets to follow advancement of bills and budget requests throughout legislative process and ensure that timelines and deadlines are met.
  • Support the Legislative Assistant in tracking and organizing member and stakeholder requests and information.

The Washington State House of Representatives is an Equal Opportunity Employer. Women, people of color, and persons with disabilities are strongly encouraged to apply.

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Position Announcement: Session Casework and Administrative Support

Session Administrative and Constituent Support Services

House Democratic Caucus, Washington State House of Representatives

Mission: To assist House Democratic legislative office teams in successfully fulfilling their public obligations by providing casework support services to their constituents. To further House Democratic Caucus and individual member priorities by providing administrative support to policy, communications, and coordinating staff.

Reports to: Caucus Resource Coordinator, Chief of Staff, and Chief Clerk

Type of position: This is an exempt session/temporary position.

Salary range: Approximately $3223 per month, depending on qualifications. This is an exempt session/temporary position

To apply: Please send your cover letter and resume in one document to jobs.hdc@leg.wa.gov. Position open until filled.

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES

  • Prior legislative experience, office management, and administrative support experience
  • Strong writing, editing, and oral communication skills, including knowledge of standard format and protocol for professional correspondence
  • Persistent and resourceful in conducting research and problem solving
  • Proficiency in Microsoft Word and Outlook email and calendar functions
  • Knowledge of legislative process, judicial system, and state and local government structure, functions, and services
  • Ability to work independently, exercise professional judgment, and maintain confidentiality

TYPICAL ASSIGNMENTS

Administrative

  • Work with Legislative Assistants to identify, plan, complete and close cases
  • Maintain organized, detailed casework logs and case files
  • Perform office administrative tasks such as: making copies, compiling briefing binders and training packets, maintaining bill tracking lists, editing and formatting documents and power point presentations, updating contact lists, and supporting special events
  • Provide occasional member office coverage to include: answering phones, act as first point of contact for office visitors, compiling appointment requests, and keeping the member meeting schedule on track

      Communication

  • Provide written updates to member offices and Resource Coordinator as required
  • Represent member offices to constituents, agencies, and non-governmental organizations regarding casework
  • Represent each office as instructed by applying polite, confidential, efficient and effective communication and problem solving skills.

      Research

  • Work with Resource Coordinator to develop casework resource materials
  • Analyze constituent issues and identify potential solutions
  • Work with state agency liaisons, local governments, and nonprofit service organizations to find options and facilitate solutions

The Washington State House of Representatives is an Equal Opportunity Employer. Women, people of color, and persons with disabilities are strongly encouraged to apply.

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Position Announcement: Legislative Assistant to Representative Mia Gregerson

Legislative Assistant to Representative Mia Gregerson, Washington State House of Representatives

Mission: To assist Legislators in successfully fulfilling their public obligations by providing support services in the areas of administration, office management, communication, research and public relations.

Reports to: Representative Gregerson, Caucus Staff Director, Chief Clerk

Location: The position is based in Olympia during session and a district office in Des Moines during interim.

To apply: Please send your cover letter and resume in one document to jobs.hdc@leg.wa.gov by November 15, 2017

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES

  • Strong writing, editing, and oral communication skills, including knowledge of standard format and protocol for professional correspondence
  • Highly organized and able to perform multiple detailed tasks accurately and efficiently under time constraints
  • Experience conducting complex and detailed scheduling
  • Knowledge of legislative process and state and local government structure, functions, and services
  • High level interpersonal and customer service skills, including ability to proactively anticipate member needs
  • Flexibility to travel to requested locations to attend meetings on the member’s behalf
  • Ability to work independently, exercise professional judgment, and maintain confidentiality
  • Proficiency in Microsoft Word and Outlook

TYPICAL ASSIGNMENTS

Administration & Office Management:

  • Manage the Representative’s calendar, including complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements
  • Manage office operations, including detailed expense reimbursements; district office lease, equipment, and accounts; answer phone and act as first point of contact for all callers and visitors; create and maintain electronic and physical filing and organizational systems

Communication & Public Relations:

  • Draft responses on behalf of the Representative to constituent emails, letters, and phone calls. Manage a high volume of constituent inquiries and casework. Draft and edit weekly email newsletters. Draft correspondence to agencies and other elected officials
  • Facilitate and coordinate communication between the Representative, legislators, state officials, staff, agency personnel, stakeholders and constituents in the development and advancement of legislation
  • Serve as a liaison between the Representative and constituents of the Legislative District; exercising independent judgment to determine and implement appropriate courses of action
  • Coordinate between Communications staff and the Representative to prepare articles, newsletters, press releases, speeches, and talking points

Research:

  • Track advancement of bills throughout drafting and legislative process to ensure that timelines and deadlines are met.       This may entail maintaining detailed bill tracking spreadsheets, gathering information from agencies and legislative staff, monitoring committee hearings, coordinating committee testimony, and drafting supporting documents
  • Perform casework, including facilitating communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems
  • Identify and monitor district-specific issues
  • Work with Office of Program Research and Caucus staff to develop materials and prepare issue briefings for members

The Washington State House of Representatives is an Equal Opportunity Employer. Women, people of color, and persons with disabilities are strongly encouraged to apply.

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Position Announcement: Legislative Assistant to Representative Sharon Tomiko Santos

Legislative Assistant to Representative Sharon Tomiko Santos, Washington State House of Representatives

Mission: To assist Legislators in successfully fulfilling their public obligations by providing support services in the areas of administration, office management, communication, research and public relations

Reports to: Representative Santos, Caucus Staff Director, Chief Clerk

Location: The position is based in Olympia during session and a district office in Seattle during interim, with regular trips to Olympia.

To apply: Please send your cover letter and resume in one document to jobs.hdc@leg.wa.gov. Position open until filled.

PREFERRED SKILLS, KNOWLEDGE AND ABILITIES

  • Prior office management and administrative support experience
  • Strong writing, editing, and oral communication skills, including knowledge of standard format and protocol for professional correspondence
  • Highly organized and able to perform multiple detailed tasks accurately and efficiently under time constraints
  • Experience conducting complex and detailed scheduling and travel arrangements
  • Proficiency in Microsoft Word and Outlook, with the ability to work with speed and accuracy in both programs. Knowledge of chart, graph, and table formatting
  • Knowledge of legislative process, judicial system, and state and local government structure, functions, and services
  • Flexibility to travel to requested locations to attend meetings and provide staff support to the member
  • Ability to work independently, exercise professional judgment, and maintain confidentiality
  • Persistent and resourceful in conducting research and problem solving

TYPICAL ASSIGNMENTS

Administration & Office Management:

  • Manage the Representative’s calendar with a high level of accuracy, including complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements
  • Maintain financial records and submit regular detailed expense reimbursements
  • Answer phone and act as first point of contact for all callers and visitors, observing formal professional protocol in all external communications
  • Create and maintain extensive electronic and physical filing and organizational systems for office operations, committees, task forces, and ongoing projects
  • Compile regular information packets for the member, containing meeting preparation materials, agendas, scheduling details, travel itineraries, and other requested items
  • Coordinate with the House intern program to direct the work of House interns

Research:

  • Track advancement of bills throughout drafting and legislative process to ensure that timelines and deadlines are met.  This may entail maintaining detailed bill tracking spreadsheets, gathering information from agencies and legislative staff, monitoring committee hearings, coordinating committee testimony, and compiling supporting documents
  • Perform casework, including facilitating communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems
  • Identify and monitor district-specific issues
  • Work with Office of Program Research and Caucus staff to develop materials and prepare issue briefings for member

Communication & Public Relations:

  • Draft responses on behalf of the Representative to constituent emails, letters, and phone calls. Draft correspondence to agencies and other elected officials
  • Facilitate and coordinate communication between the Representative, legislators, state officials, staff, agency personnel, stakeholders and constituents in the development and advancement of legislation
  • Serve as a liaison between the Representative and constituents of the Legislative District; demonstrating sound, independent judgment to determine and implement appropriate courses of action
  • Coordinate between Communications staff and the Representative to prepare articles, newsletters, press releases, speeches, and talking points
  • Plan and organize town hall meetings and district events
  • Represent the office at legislative and community events

The Washington State House of Representatives is an Equal Opportunity Employer. Women, people of color, and persons with disabilities are strongly encouraged to apply.

 

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The information on these pages was created by House staff for legislative purposes and is a historical record of legislative events and activities. None of this material is intended to either directly or indirectly assist any campaign for office or ballot proposition. RCW 42.52.180 prohibits the use of public resources for campaign purposes.