Employment

Position Announcement: Legislative Assistant to Representative Alicia Rule, Washington State House of Representatives, Democratic Caucus

Legislative Assistant to Representative Alicia Rule, House Democratic Caucus

OPENS:	August 28, 2024
CLOSES:	September 24, 2024
REPORTS TO:	Representative and Legislative Assistant Staff Director
LOCATION:	Thurston County – Olympia, Washington during session; Option of Olympia or District Office during interim. Telework options are available during interim.
SALARY:	$57,804.00 – $100,176.00. Individual salary is set using a formulaic approach based on education and paid work experience.

 

About The House of Representatives:

The House of Representatives (House) comprises half of the Washington State Legislature and is made of 98 members, elected to serve two-year terms representing 49 legislative districts. The House employs 250 full-time year-round staff and 100 temporary session staff and interns. The Legislature meets annually beginning on the second Monday in January in the Capitol Building in Olympia. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed.

Our workplace is on the beautiful Capitol Campus in Olympia. The 486-acre campus includes the Legislative Building and other historic structures, as well as popular parks and trails with views of Capitol Lake, Budd Inlet, and the Olympic Mountains.

The House of Representatives holds themselves to the Legislative Code of Conduct which expects the following:

• We conduct ourselves with self-awareness, self-respect, and professionalism;
• We treat others with respect, dignity, and civility, regardless of status or position; and
• We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.

About The House Democratic Caucus:

The Washington State House Democratic Caucus (HDC) consists exclusively of the Democratic members of the Washington State House of Representatives. Our caucus staff team is comprised of administrative, policy and communications professionals supporting HDC members in their legislative activities. Policy analysts provide analysis, research and legislative strategy advising in their respective policy areas to all House Democrats. Communications specialists help members of the HDC communicate with their district, the media, interested parties and the general public about policies considered and passed by the Legislature. Legislative assistants staff and manage individual member offices.  HDC caucus staff share a passion for public service, a commitment to addressing inequities in partnership with community, and for improving the way Washington delivers services to its residents.

We believe that honoring diversity, equity, and inclusion means that as an organization, and as individuals, we are committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment.  Only by fostering the inclusion of people from all backgrounds, cultures, and attributes, can Washington State House of Representatives employees achieve their fullest potential and best advance the goals and mission of the House of Representatives.

Position Profile:

Legislative Assistants support their assigned Representative in successfully fulfilling their duties by providing services in the areas of administration, office management, communication, research, bill tracking, and constituent correspondence.  This is a full-time year-round position that is exempt from civil service laws. This position is represented by a union.

How You’ll Be Expected to Contribute:

• Manage daily operation of Olympia and/or district office.
• Maintain office records in accordance with the Washington State Public Records Act.
• Answer phone and act as first point of contact for all callers and visitors.
• Manage the Representative’s calendar including complex scheduling assignments, individual appointments, group meetings, public events, and travel arrangements.

• Track advancement of bills throughout drafting and legislative process to ensure that timelines and deadlines are met.
• Draft responses on behalf of the Representative to emails, letters, and phone calls. Manage a high volume of constituent inquiries.
• Facilitate communication between constituents and government agencies, assisting constituents in accessing services, and researching and solving complex problems.
• Submit detailed and timely accounting reports for member travel and expense reimbursement.

 The Successful Candidate Will Meet These Qualifications:

• Two years of office management and administrative support experience, ideally in a fast-paced environment.
• Demonstrated ability to independently manage multiple responsibilities at the same time under time constraints, exercising professional judgment and confidentiality.
• Demonstrated ability to work collaboratively with others.
• Demonstrated ability of strong writing, editing, and oral communication skills, including standard formatting and protocol for professional correspondence.
• Demonstrated proficiency with Microsoft Office Suite and related software to include video conference technology.
• Demonstrated ability to foster an environment that is inclusive and welcoming to all.

Additional Desirable Qualifications:

• Knowledge of legislative process and state and local government structure, functions, and services.

Note: Diverse backgrounds in education and experience could be successful in this role and will be considered. Candidates with any combination of experience that demonstrates the ability to perform the work will be considered.

Conditions of Employment/Working Conditions:
This position requires an onsite/in-person presence during the legislative session and frequently requires more than 40 hours of work per week, which may include evening, weekends, and holidays during legislative sessions. Interim schedules allow for more flexibility. This position is currently approved for in-state telework during the interim with an expectation to have an onsite-in-person presence when requested.

Benefits:
Employee benefits include vacation and sick leave; paid state holidays; health, life, and other optional insurance; retirement; social security; and military leave.

How to Apply:

Intrigued?  If so, please submit the below items combined in one document:

(1) a letter of interest specifically addressing the qualifications;

(2) a current resume describing in detail your experience and education; and

(3) a minimum of three professional references with contact information (e.g., address, e-mail address, and telephone).

Send application materials and direct any questions to: jobs.hdc@leg.wa.gov. Applicant screening will begin immediately. Applications for this recruitment may be considered for other HDC vacancies.

The Washington State Legislature is an equal opportunity employer and does not discriminate based on race, religion, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran, or military status, or using a trained service animal by a person with a disability. We encourage people of all backgrounds to apply, including those listed above and those with other diverse life experiences. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact House HR Director at niki.pavlicek@leg.wa.gov or 360-786-7030, or TTD 1-800-635-9993. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.

 

Position Announcement: Communications Specialist

Communications Specialist, House Democratic Caucus (HDC)

OPENS:                 August 12, 2024
CLOSES:               September 03, 2024
REPORTS TO:       House Democratic Caucus Communications Director
LOCATION:          Thurston County — Olympia, Washington; option to work remotely during the legislative interim
SALARY:              Salary placement will depend on successful candidate’s experience and qualifications:
Salary range for Communications Specialist I is $72,972 – $126,456 annually
Salary range for Communications Specialist II is $79,596 – $137,952 annually

PLEASE NOTE: All interested applicants must submit the required applications materials in one document as described below under “How to Apply.” Applications that do not follow these instructions will not be considered.

Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. Our ideal candidate is resilient and respectful when confronted with others that are not open or collaborative, even when stressed or tired. They are nimble and adaptive when faced with resistance and can have courageous conversations when needed.

About the House of Representatives:
The House of Representatives (House) comprises half of the Washington State Legislature and is made of 98 members, elected to serve two-year terms representing 49 legislative districts. The House employs 250 full-time year-round staff and 100 temporary session staff and interns. The Legislature meets annually beginning on the second Monday in January in the Capitol Building in Olympia. Regular legislative sessions take place January through March in even-numbered years and January through April in odd-numbered years. Special legislative sessions occur as needed.

Our workplace is on the beautiful Capitol Campus in Olympia. The 486-acre campus includes the Legislative Building and other historic structures, as well as popular parks and trails with views of Capitol Lake, Budd Inlet, and the Olympic Mountains.

The House of Representatives holds themselves to the Legislative Code of Conduct which expects the following:

• We conduct ourselves with self-awareness, self-respect, and professionalism;
• We treat others with respect, dignity, and civility, regardless of status or position; and
• We refrain from engaging in hostile, intimidating, offensive, or unlawful activities or behaviors that may amount to discrimination, harassment, sexual harassment, or bullying.

About the House Democratic Caucus:
The Washington State House Democratic Caucus (HDC) consists exclusively of the Democratic members of the Washington State House of Representatives. Our caucus staff team is comprised of administrative, policy, and communications professionals supporting HDC members in their legislative activities. Policy analysts provide analysis, research and legislative strategy advising in their respective policy areas to all House Democrats. Communications specialists help members of the HDC communicate with their constituents, the media, interested parties and the general public about policies considered and passed by the Legislature. Legislative assistants staff member offices and support legislators in successfully fulfilling their duties through scheduling and administration, office management, research, casework, and constituent correspondence. HDC caucus staff share a passion for public service, a commitment to addressing inequities in partnership with community, and for improving the way Washington delivers services to its residents.

Duties

Position Profile: 

Caucus communications specialists are experienced communications professionals who help members of the House Democratic Caucus communicate with constituents, the media, interested parties, and the general public about the policies considered and passed by the Legislature.  This caucus communications specialist position has an emphasized workload in writing newsletter content as the team’s lead writer, drafting remarks and talking points, opinion pieces for publication, and more. As part of a communications “team” that serves a subset of House Democratic Caucus members, the position will also provide back up for social media content and audio/video communications products. Cross-training on software/platforms required for the position will be provided. The position is full-time, year-round, and exempt from civil service laws. This position is represented by a union.

Caucus communications specialists bring a resolute personal and professional commitment to understanding racial equity, social justice principles, and institutional racism, with an ability to apply this knowledge to their daily work. They are creative problem solvers with a focus on ensuring equitable outcomes for all Washington residents. Successful candidates will be able to contribute as an active member of a diverse, highly collaborative team, and also be able to work independently. They will have the flexibility to adapt to a frequently changing work schedule, particularly during legislative session. They will be able to learn new issues, applications, and platforms easily and be comfortable asking questions and seeking help when needed.

How You’ll Be Expected to Contribute:  

• Work with caucus members and staff to plan and create district-specific communication strategies for mass media and constituent outreach
• Work within a small team to develop, design, and format visually engaging materials for web, print, electronic, and social media platform distribution
• Work with issue-area policy experts (caucus and non-partisan) to effectively communicate complex policies using simple, easy-to-understand methods
• Write press statements, talking points, editorial pieces, video scripts, newsletters, speeches, digital media copy, etc.
• Assist in producing audio and video clips, maintaining member websites, and exploring new media opportunities
• Organize media events within member districts and on the Capitol campus
• Help maintain the caucus webpages and social media accounts
• Serve as a primary contact for legislative reporters, facilitate media requests, and provide background information as needed

Qualifications

The Successful Candidate Will Meet These Qualifications:

• Demonstrate ability to communicate clearly and concisely to a variety of audiences in a variety of mediums using plain language
• Demonstrate knowledge of the legislative process OR ability to learn and apply legislative policies and procedures on the job
• Ability to maintain discretion and confidentiality
• Strong writing, editing, and messaging skills (familiarity with AP Style a plus)
• Experience managing workload, prioritizing tasks, and creating and delivering products on time
• Ability to remain flexible and able to adapt to a wide variety of situations and circumstances
• Experience working collaboratively and efficiently and interacting with others who have diverse racial and ethnic backgrounds, religious views, cultural backgrounds, socio-economic status, gender identity, sexual orientation, veteran status, and disability status
• Willingness to actively participate in and support ongoing equity work undertaken by the House Democratic Caucus staff

Additional Desirable Qualifications:

• Experience with modern communication technology tools (Microsoft Office products such as Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Experience with Granicus/GovDelivery or other email management and delivery systems
• Experience using WordPress, or other web content management systems
• Experience working in graphic design, video production and filming, and/or social media management are also valuable skills that contribute to products and services delivered to the House Democratic Caucus
• Relevant work experience in federal, state or local government, communications, journalism, public relations or related field

Note: Diverse backgrounds in education and experience could be successful in this role and will be considered. Applicants with any combination of experience, training and education who demonstrate the ability to perform the work will be considered.

Supplemental Information

Conditions of Employment/Working Conditions: 
This position requires an onsite/in-person presence during the legislative session (January-April in odd-numbered years, January-March in even-numbered years) and must be able to frequently work more than 40 hours per week or adjust normally scheduled hours, which will include evening, weekends, and holidays during legislative sessions. Interim schedules (the period between legislative sessions) allow for more flexibility and reduced hours.  This position is currently approved for in-state telework with an expectation to have an onsite, in-person presence when requested.

Benefits:
Employee benefits include vacation and sick leave; paid state holidays; health, life, and other optional insurance; retirement; social security; and military leave.
 
How to Apply:
Intrigued?  If so, please submit the below items combined in one document:
(1) a letter of interest specifically addressing the qualifications;
(2) a current resume describing in detail your experience and education;
(3) examples of communications products from the applicant’s work or volunteer portfolio (can be a link to an online portfolio or gallery); and
(4) a minimum of three professional references with contact information (e.g., address, e-mail address, and phone number).

Send application materials by 11:59 p.m. on September 3, 2024 and direct any questions to:  HouseHR@leg.wa.gov.  Screening will continue until position is filled.

The Washington State Legislature is an equal opportunity employer and does not discriminate based on race, religion, creed, color, national origin, sex, marital status, sexual orientation, gender identity, age, disability, honorably discharged veteran, or military status, or using a trained service animal by a person with a disability. We encourage people of all backgrounds to apply, including those listed above and those with other diverse life experiences. Persons requiring reasonable accommodation in the application process or requiring information in an alternative format may contact House HR Director at niki.pavlicek@leg.wa.gov or 360-786-7030, or TTD 1-800-635-9993. Those with a hearing impairment in need of accommodation are encouraged to contact the Washington Relay Service at 1-800-676-3777 or www.washingtonrelay.com.